How to Send Meeting Notes Reminders with Pipedream

Workflows > New Workflow

Create New Workflow

Go to pipedream.com and click Workflows in the left sidebar. Click the green 'New Workflow' button in the top right. You'll see a blank canvas with a trigger step placeholder.

1. 1Click 'Workflows' in the left sidebar
2. 2Click the green 'New Workflow' button
3. 3Click the trigger step placeholder

Trigger > Google Calendar > Event Updated

Configure Google Calendar Webhook

Select Google Calendar as your trigger app. Choose 'Event Updated' as the event type since meeting end times trigger this event. Connect your Google account when prompted and select which calendars to monitor.

1. 1Search for 'Google Calendar' in the app list
2. 2Select 'Event Updated' from the trigger options
3. 3Click 'Connect Account' and authorize Google
4. 4Select specific calendars or choose 'All calendars'

Trigger > Test

Test Calendar Connection

Click 'Test' to pull in a recent calendar event. Pipedream will show you the actual data structure from your calendar. Look for fields like 'status', 'start.dateTime', 'end.dateTime', and 'organizer.email'.

1. 1Click the blue 'Test' button
2. 2Wait for Pipedream to fetch sample data
3. 3Review the JSON structure in the output panel
4. 4Note the organizer and timing fields

Workflow > + > Code

Add Meeting End Filter

Click the plus icon below your trigger to add a code step. This will filter for meetings that just ended and aren't all-day events. You'll write Node.js code to compare the current time with the meeting end time.

1. 1Click the + icon below the trigger step
2. 2Select 'Code (Node.js)' from the options
3. 3Name the step 'Filter Meeting End'
4. 4Paste the filtering logic in the code editor

Workflow > + > Code

Add 15-Minute Delay

Add another code step to implement the 15-minute delay. Unlike other platforms, Pipedream handles delays with setTimeout or by scheduling a future execution. Calculate when to send the reminder based on the meeting end time.

1. 1Click the + icon to add another step
2. 2Select 'Code (Node.js)' again
3. 3Name it 'Calculate Delay'
4. 4Add logic to wait 15 minutes after meeting ends

Workflow > + > Slack > Send Direct Message

Connect Slack Account

Add a Slack step to send the direct message. Click the plus icon and search for Slack. Choose 'Send Direct Message' action. Connect your Slack workspace and configure the Connected Account permissions.

1. 1Click + to add a new step
2. 2Search for 'Slack' in the apps
3. 3Select 'Send Direct Message'
4. 4Click 'Connect Account' and authorize Slack

Slack Step > User Field

Configure DM Recipient

Set the recipient to the meeting organizer's email from the Google Calendar event. Map the 'User' field to the organizer email from your trigger data. Slack will automatically find the user by email address.

1. 1Click the 'User' dropdown field
2. 2Select 'Custom expression'
3. 3Enter the organizer email path from trigger
4. 4Click outside to save the mapping

Slack Step > Message Field

Write Reminder Message

Compose the DM text in the Message field. Include the meeting title and a friendly reminder about sharing notes. Use the calendar event data to personalize the message with meeting details.

1. 1Click in the Message text box
2. 2Type your reminder template
3. 3Insert meeting title from trigger data
4. 4Add meeting time and participant count if needed

Workflow Header > Test

Test Complete Workflow

Click 'Test' on the workflow header to run the entire sequence. Pipedream will execute each step and show you the results. Check that the filter logic works and the Slack message sends correctly.

1. 1Click the 'Test' button at the top
2. 2Watch each step execute in sequence
3. 3Check for any red error indicators
4. 4Verify the DM arrived in Slack

Workflow Header > Deploy

Deploy Workflow

Click 'Deploy' to activate the webhook listener. Pipedream will generate a unique webhook URL and register it with Google Calendar. Your workflow will now run automatically when meetings end.

1. 1Click the blue 'Deploy' button
2. 2Wait for deployment to complete
3. 3Verify the webhook status shows 'Active'
4. 4Note the webhook URL in the trigger settings

Add this code to the Filter Meeting End step to handle different meeting types and avoid spamming organizers with reminders for brief or informal meetings. Paste this in the Node.js code editor.

export default defineComponent({
  async run({ steps, $ }) {
    const event = steps.trigger.event;

export default defineComponent({
  async run({ steps, $ }) {
    const event = steps.trigger.event;
    const now = new Date();
    const endTime = new Date(event.end.dateTime);
    const duration = (endTime - new Date(event.start.dateTime)) / (1000 * 60); // minutes
    
    // Skip all-day events or short meetings under 15 minutes
    if (!event.end.dateTime || duration < 15) {
      $.end('Meeting too short or all-day event');
    }
    
    // Skip if meeting hasn't ended yet (buffer for timezone issues)
    if (now < endTime) {
      $.end('Meeting has not ended yet');
    }
    
    // Skip cancelled or tentative meetings
    if (event.status !== 'confirmed') {
      $.end('Meeting cancelled or tentative');
    }
    
    // Skip if no external attendees (solo calendar blocks)
    const attendeeCount = event.attendees ? event.attendees.length : 0;
    if (attendeeCount < 2) {
      $.end('Solo meeting, no notes needed');
    }
    
    // Calculate reminder time (15 minutes after meeting end)
    const reminderTime = new Date(endTime.getTime() + 15 * 60 * 1000);
    const delayMs = reminderTime - now;
    
    return {
      shouldSendReminder: true,
      meetingTitle: event.summary,
      organizerEmail: event.organizer.email,
      delayUntilReminder: Math.max(delayMs, 0),
      attendeeCount: attendeeCount
    };
  }
});