How to Send Google Calendar Events to Slack with Zapier

Dashboard > Create Zap

Create New Zap

Start by creating a new automation in Zapier. This sets up the foundation for connecting Google Calendar to Slack.

1. 1Click 'Create Zap' from your Zapier dashboard
2. 2Name your Zap 'Calendar to Slack Notifications'
3. 3Click 'Start with a Trigger'

Trigger > App Selection > Google Calendar

Set Google Calendar Trigger

Connect your Google Calendar account and choose the event trigger. This tells Zapier to watch for new calendar events.

1. 1Search for 'Google Calendar' and select it
2. 2Choose 'New Event' as your trigger event
3. 3Click 'Continue' to proceed to account connection

Trigger > Account Connection

Connect Google Account

Authenticate your Google account to give Zapier access to your calendar data. Choose the right account if you have multiple.

1. 1Click 'Sign in to Google Calendar'
2. 2Select the Google account that has your team calendar
3. 3Allow Zapier to access your Google Calendar
4. 4Click 'Continue' after successful connection

Trigger > Calendar Configuration

Configure Calendar Settings

Select which specific calendar to monitor and set any filters. This ensures you only get notifications from the right calendar.

1. 1Select your team calendar from the 'Calendar' dropdown
2. 2Leave 'Search Term' blank to capture all events
3. 3Click 'Continue' to save trigger settings

Trigger > Test

Test Calendar Trigger

Run a test to make sure Zapier can read events from your calendar. This validates the connection works properly.

1. 1Click 'Test trigger' button
2. 2Wait for Zapier to fetch a recent calendar event
3. 3Review the sample data that appears
4. 4Click 'Continue with selected record'

Action > App Selection > Slack

Add Slack Action

Set up Slack as the destination for your notifications. This defines what happens when a new calendar event is detected.

1. 1Click the '+' button to add an action step
2. 2Search for 'Slack' and select it
3. 3Choose 'Send Channel Message' as the action event
4. 4Click 'Continue' to proceed

Action > Account Connection

Connect Slack Account

Authenticate your Slack workspace to allow Zapier to post messages. Make sure you connect the right workspace.

1. 1Click 'Sign in to Slack'
2. 2Select your team's Slack workspace
3. 3Click 'Allow' to grant Zapier posting permissions
4. 4Verify the connection shows your workspace name

Action > Message Configuration

Configure Slack Message

Set up the channel and message format for calendar notifications. This determines where and how notifications appear in Slack.

1. 1Select your target channel from the 'Channel' dropdown
2. 2In 'Message Text', click the '+' icon to insert calendar fields
3. 3Add: 'New meeting: [Summary] on [Start Date Pretty] at [Start Time]'
4. 4Add attendees by inserting '[Attendees]' field below the main message

📬 New entry: {{1.name}}
Email: {{1.email}}
Details: {{1.description}}

Action > Test

Test Slack Action

Send a test message to verify the notification format and delivery. This ensures everything works before going live.

1. 1Click 'Test action' button
2. 2Wait for the test message to post to Slack
3. 3Check your Slack channel for the notification
4. 4Verify the message format looks correct

Zap Settings > Publish

Turn On Zap

Activate your automation to start receiving live notifications. Your Zap will now monitor calendar events continuously.

1. 1Click 'Publish Zap' in the top right
2. 2Toggle the Zap to 'On' status
3. 3Add a test event to your calendar to verify it works
4. 4Check that the notification appears in Slack within 5 minutes

Drop this into a Zapier Code step.

{{summary}} • {{start_date_pretty}} • {{location}} • {{attendees__length}} attendees

{{summary}} • {{start_date_pretty}} • {{location}} • {{attendees__length}} attendees