How to Send Monday.com Status Alerts to Slack with Zapier

zapier.com > Dashboard > Create Zap

Create a new Zap in Zapier

Log in to zapier.com and click the orange 'Create Zap' button in the left sidebar. The Zap editor opens with two empty blocks: Trigger and Action. You'll build the Monday.com trigger first. Give the Zap a name at the top — something like 'Monday Status → Slack' — so it's easy to find later.

1. 1Log in at zapier.com
2. 2Click 'Create Zap' in the left sidebar
3. 3Click the name field at the top and type 'Monday Status → Slack'
4. 4Click the empty Trigger block to begin setup

Zap Editor > Trigger > App & Event

Select Monday.com as the trigger app

In the Trigger block, type 'Monday' into the app search field. Select 'Monday.com' from the results — it shows the Monday.com rainbow logo. You'll then choose a trigger event. For status changes, select 'Column Values Changed'. This trigger fires whenever any column value on a Monday.com item is updated, including the Status column.

1. 1Click inside the 'Search for an app' field in the Trigger block
2. 2Type 'Monday' and press Enter
3. 3Click 'Monday.com' from the dropdown list
4. 4Click the 'Trigger Event' dropdown
5. 5Select 'Column Values Changed'

Zap Editor > Trigger > Account

Connect your Monday.com account

Click 'Sign in to Monday.com' and a new browser window opens asking you to authorize Zapier. Log in with your Monday.com credentials and click 'Allow'. Zapier needs permission to read your boards and item data. Once authorized, the window closes and you return to the Zap editor with your account listed.

1. 1Click 'Sign in to Monday.com'
2. 2Log in with your Monday.com credentials in the popup window
3. 3Click 'Allow' to grant Zapier read access
4. 4Return to the Zap editor and confirm your account name appears

Zap Editor > Trigger > Configure

Configure the Monday.com trigger settings

Zapier now asks you to choose which Monday.com board and column to watch. Select the board where your project items live from the 'Board' dropdown — Zapier pulls the list directly from your workspace. In the 'Column ID' field, select your Status column (it usually appears as 'Status' or a custom name your team set). Leave the 'Group' field blank unless you only want to watch a specific group on the board.

1. 1Click the 'Board' dropdown and select your target board
2. 2Click the 'Column ID' dropdown and select your Status column
3. 3Optionally select a specific Group if you want to limit scope
4. 4Click 'Continue'

Zap Editor > Trigger > Test

Test the Monday.com trigger

Click 'Test trigger' and Zapier polls Monday.com for recent items where the status column changed. It pulls up to 3 recent records. You'll see a list of sample data including the item name, previous value, new value, and board ID. Expand one record to verify the fields look correct — especially confirm that 'Column Value' contains an actual status label like 'In Progress' or 'Done', not a numeric ID.

1. 1Click 'Test trigger'
2. 2Wait 5–10 seconds for Zapier to fetch sample data
3. 3Click on a sample record to expand its fields
4. 4Confirm 'Column Value' shows a readable status label

Zap Editor > + Between Steps > Filter by Zapier

Add a Zapier Filter step to target specific statuses

Click the '+' icon between the Trigger and Action blocks to insert a Filter step. This lets you fire the Slack message only when the status changes to a value you care about — like 'Done' or 'Blocked' — not every single update. In the Filter setup, set the condition to: 'Column Value' → 'Contains' → type your target status (e.g., 'Done'). Without this filter, every column value change on that board fires a Slack message.

1. 1Click the '+' icon between the Trigger and Action blocks
2. 2Click 'Filter' from the step type options
3. 3Set field to 'Column Value' from the Monday.com trigger
4. 4Set condition to 'Contains'
5. 5Type your target status label, e.g., 'Done'
6. 6Click 'Continue'

Zap Editor > Action > App & Event

Add Slack as the action app

Click the Action block and search for 'Slack'. Select it and choose 'Send Channel Message' as the action event. This posts a message to any public or private Slack channel your connected account can access. Click 'Continue' to move to account setup.

1. 1Click the Action block
2. 2Type 'Slack' in the app search field
3. 3Select 'Slack' from the results
4. 4Click the 'Action Event' dropdown
5. 5Select 'Send Channel Message'
6. 6Click 'Continue'

Zap Editor > Action > Account

Connect your Slack workspace

Click 'Sign in to Slack'. A Slack OAuth window opens asking which workspace to connect. Select your workspace, then click 'Allow'. Zapier requests the 'chat:write' scope to post messages. If your Slack admin has restricted OAuth app installs, you may see a 'Needs Approval' screen — you'll need to request admin approval before the connection completes.

1. 1Click 'Sign in to Slack'
2. 2Select your workspace from the dropdown in the OAuth popup
3. 3Click 'Allow' to grant posting permissions
4. 4Confirm your workspace name appears in the Account field

Zap Editor > Action > Configure

Configure the Slack message content

In the Action configuration, select the Slack channel from the 'Channel' dropdown — type '#' to filter by channel name. In the 'Message Text' field, build your notification by inserting Monday.com fields using Zapier's field picker. Click inside the message field and type your template, using the blue '+' button to insert dynamic values. A clear message format includes the item name, the new status, and a link back to the Monday.com board.

1. 1Click the 'Channel' dropdown and select your target channel (e.g., #project-updates)
2. 2Click inside the 'Message Text' field
3. 3Type a message like: '📋 *' then insert the 'Item Name' field
4. 4Continue typing: '* moved to *' then insert the 'Column Value' field
5. 5Add a final line with 'Board: ' and insert the 'Board Name' field
6. 6Optionally set 'Bot Name' to something like 'Monday Updates'

📬 New entry: {{1.name}}
Email: {{1.email}}
Details: {{1.description}}

Zap Editor > Action > Test

Test the Slack action

Click 'Test action' and Zapier sends a real test message to your selected Slack channel using the sample Monday.com data from Step 5. Open Slack and check the channel immediately — the message should appear within 30 seconds. Review the formatting: confirm the status label is readable, the item name is correct, and any links work. If the formatting looks off, go back and adjust the message text.

1. 1Click 'Test action'
2. 2Open Slack and navigate to your selected channel
3. 3Confirm the test message arrived
4. 4Click any links in the message to verify they work
5. 5Go back and edit the message format if anything looks wrong

Zap Editor > Publish

Turn on the Zap and set a name

Click 'Publish Zap' in the top right corner. Zapier confirms the Zap is live and shows a toggle switch in the 'on' position. The Zap now polls Monday.com for status changes approximately every 2 minutes on a paid Zapier plan, or every 15 minutes on the free tier. Note that polling frequency — not webhooks — determines how quickly your team sees the notification in Slack.

1. 1Click 'Publish Zap' in the top right corner
2. 2Confirm the success screen appears
3. 3Click 'View Zap' to see it in your Zap dashboard
4. 4Confirm the toggle is in the 'On' position

This Code by Zapier step reformats the raw Monday.com timestamp into a human-readable date and automatically prepends an emoji to the status label in the Slack message — so 'Done' becomes '✅ Done' and 'Blocked' becomes '🚫 Blocked'. Add a 'Code by Zapier' step between your Filter and the Slack action, select JavaScript, and paste this in.

// Inputs from previous Zapier steps:
// inputData.status — the new status value from Monday.com
// inputData.changedAt — the ISO timestamp of the change

// Inputs from previous Zapier steps:
// inputData.status — the new status value from Monday.com
// inputData.changedAt — the ISO timestamp of the change
// inputData.itemName — the name of the Monday.com item

const statusEmojis = {
  'Done': '✅',
  'In Progress': '🔄',
  'Blocked': '🚫',
  'In Review': '👀',
  'Stuck': '⛔',
  'Working on it': '🔧'
};

const status = inputData.status || 'Unknown';
const emoji = statusEmojis[status] || '📋';
const labeledStatus = `${emoji} ${status}`;

// Format timestamp: '2024-08-10T14:32:00Z' → 'Aug 10, 2024 at 2:32 PM'
let formattedDate = 'No date';
if (inputData.changedAt) {
  const d = new Date(inputData.changedAt);
  formattedDate = d.toLocaleString('en-US', {
    month: 'short',
    day: 'numeric',
    year: 'numeric',
    hour: 'numeric',
    minute: '2-digit',
    hour12: true
  });
}

output = [
  {
    labeledStatus: labeledStatus,
    formattedDate: formattedDate,
    itemName: inputData.itemName || 'Unnamed item'
  }
];