How to Track Event Signups from Typeform to Notion with N8n

Notion Workspace > New Page > Database

Create the Notion Database

Set up your event registration database in Notion first. This creates the structure where N8n will send registration data.

1. 1Open Notion and create a new page in your workspace
2. 2Type '/database' and select 'Table - Full page'
3. 3Name it 'Event Registrations' or similar
4. 4Add columns: Name (Title), Email (Email), Dietary Preferences (Text), T-shirt Size (Select), Check-in Status (Checkbox)

Notion Settings > My Integrations > New Integration

Get Notion Integration Token

Create an internal integration to let N8n write to your database. Notion requires this for API access.

1. 1Go to https://www.notion.so/my-integrations
2. 2Click 'Create new integration'
3. 3Name it 'N8n Event Import' and select your workspace
4. 4Copy the Internal Integration Token that appears

Notion Database > Share > Invite

Share Database with Integration

Connect your integration to the specific database. Without this step, N8n can't see or write to your table.

1. 1Go back to your Event Registrations database in Notion
2. 2Click 'Share' in the top right
3. 3Click 'Invite' and search for your integration name 'N8n Event Import'
4. 4Select it and click 'Invite'

Browser Address Bar

Copy Database ID

N8n needs the database ID to know which table to update. This ID is buried in the URL.

1. 1Look at your browser's address bar on the database page
2. 2Find the long string after notion.so/ and before the ?
3. 3Copy everything between the last slash and the question mark
4. 4It should be 32 characters of letters and numbers

N8n > Workflows > New > Add Node

Create N8n Workflow

Start building your automation workflow in N8n. This creates the canvas where you'll connect Typeform to Notion.

1. 1Open N8n and click 'New Workflow'
2. 2Click the '+' icon to add your first node
3. 3Search for 'Typeform' in the node library
4. 4Select 'Typeform Trigger' from the results

Typeform Node > Credentials > Form Selection

Configure Typeform Trigger

Connect N8n to your Typeform account and select the event registration form. This tells N8n when new responses arrive.

1. 1Click on the Typeform node to open its settings
2. 2Click 'Create New Credential' and add your Typeform Personal Access Token
3. 3Select your event registration form from the Form dropdown
4. 4Choose 'form_response' as the Event type

Add Node > Notion > Database > Create

Add Notion Node

Add the destination node where registration data will land. This creates new rows in your Notion database.

1. 1Click the '+' icon after your Typeform trigger
2. 2Search for 'Notion' and select 'Notion'
3. 3Choose 'Database' as the Resource
4. 4Select 'Create' as the Operation

Notion Node > Credentials > New

Connect Notion Credentials

Authenticate N8n with Notion using your integration token. This gives N8n permission to write to your database.

1. 1Click on the Notion node to open settings
2. 2Click 'Create New Credential'
3. 3Paste your Notion integration token in the 'Internal Integration Secret' field
4. 4Click 'Save' and test the connection

Notion Node > Database ID > Properties

Select Target Database

Point N8n to your Event Registrations database. This tells Notion exactly where to create new rows.

1. 1In the Notion node, paste your database ID in the 'Database ID' field
2. 2Click 'Add Property' to start mapping fields
3. 3You should see your database columns appear in the dropdown

Notion Node > Properties > Field Mapping

Map Registration Fields

Connect Typeform answers to Notion columns. This determines which data goes where in your database.

1. 1For 'Name' property, click the field and select the name question from Typeform
2. 2Map 'Email' to your email question response
3. 3Map 'Dietary Preferences' to the dietary restrictions question
4. 4Map 'T-shirt Size' to your t-shirt size question
5. 5Leave 'Check-in Status' unmapped (defaults to unchecked)

Workflow > Execute > Test

Test the Workflow

Verify your automation works before going live. This catches mapping errors and connection issues early.

1. 1Click 'Execute Workflow' in the top toolbar
2. 2Fill out your Typeform with test data
3. 3Check if the workflow runs and creates a row in Notion
4. 4Verify all fields populated correctly

Workflow > Activate Toggle > Save

Activate Automation

Turn on the workflow to start capturing live registrations. Once active, every new Typeform response creates a Notion row.

1. 1Click the 'Inactive' toggle in the top right
2. 2It should switch to 'Active' with a green indicator
3. 3Save your workflow with Ctrl+S or Cmd+S
4. 4Name it something clear like 'Event Registration Import'

Drop this into an n8n Code node.

// Clean dietary preferences before sending to Notion
const dietary = $json.answers.field_dietary || '';
const cleaned = dietary

// Clean dietary preferences before sending to Notion
const dietary = $json.answers.field_dietary || '';
const cleaned = dietary
  .toLowerCase()
  .replace(/no restrictions?/i, 'None')
  .replace(/n\/a/i, 'None')
  .trim();

return { dietary_preferences: cleaned || 'None' };