How to Sync Asana Sprints to Slack with Make

make.com > Scenarios > Create a new scenario

Create a new Make scenario

Log into Make at make.com and click the blue 'Create a new scenario' button on the Scenarios dashboard. You'll land on the visual canvas with a single empty module circle in the center. This is where you'll chain every module for this workflow. Name the scenario immediately — click the pencil icon next to 'New scenario' at the top and type something like 'Asana Sprint → Slack Announcements' so it doesn't get lost in a list of untitled scenarios.

1. 1Log into make.com
2. 2Click the blue 'Create a new scenario' button
3. 3Click the pencil icon next to 'New scenario' at the top
4. 4Type a name: 'Asana Sprint → Slack Announcements'
5. 5Click the empty circle module to begin adding your first module

Canvas > Empty Module > Search 'Asana' > Watch Tasks

Add the Asana 'Watch Tasks' trigger

Click the empty circle module to open the app search panel. Search for 'Asana' and select it, then choose the 'Watch Tasks' trigger from the list — this is Make's polling trigger that checks Asana on a schedule. You'll be prompted to connect your Asana account immediately. Click 'Add' next to the Connection field and authenticate with your Asana credentials. Once connected, you'll see dropdowns to configure the workspace, project, and section you want to monitor.

1. 1Click the empty circle on the canvas
2. 2Type 'Asana' in the search box
3. 3Click 'Asana' in the results
4. 4Select 'Watch Tasks' from the trigger list
5. 5Click 'Add' next to the Connection field and authenticate with Asana OAuth

Asana Watch Tasks Module > Workspace > Project > Section

Configure Asana project and section filters

In the Watch Tasks module config, select your Workspace first — Make populates Projects dynamically once a workspace is chosen. Select the specific Asana project that holds your sprints. Under 'Section', select the first section you want to monitor (start with 'Blocked'). Set 'Limit' to 10, which processes up to 10 newly modified tasks per polling cycle. You'll add a Router later to handle multiple sections, so pick one section here for the initial trigger chain.

1. 1Select your Workspace from the dropdown
2. 2Select your sprint Project from the Project dropdown
3. 3Select 'Blocked' (or your equivalent section name) from the Section dropdown
4. 4Set the Limit field to 10
5. 5Click OK to save the module

Canvas > Asana Module > Wrench Icon > Add a Router

Add a Router to branch by sprint event type

Click the small wrench icon on the right edge of the Asana module, then select 'Add a router'. A Router splits the scenario into parallel paths — one for each sprint event type: sprint started, task blocked, and sprint completed. You'll see three branch lines extending from the Router icon on the canvas. Click the filter icon (the funnel symbol) on each branch line to define which conditions route to which Slack message.

1. 1Hover over the right edge of the Asana Watch Tasks module
2. 2Click the wrench icon that appears
3. 3Select 'Add a router' from the menu
4. 4Confirm the Router appears on the canvas with branch lines extending from it
5. 5Click the funnel icon on the first branch line to open the filter editor

Router > Branch Filter Icon > Condition Editor

Set Router filters for each sprint event

Configure three Router branches using Make's filter editor. Branch 1 (Sprint Started): filter where the task's Section name contains 'In Progress' AND the task's created_at date is within the last 24 hours — this catches newly kicked-off sprint tasks. Branch 2 (Blocked): filter where Section name equals 'Blocked'. Branch 3 (Done): filter where Section name equals 'Done'. In each filter, use the Asana module output field '1. Section > Name' as the left operand and 'Text operator: Equal to' for exact matches.

1. 1Click the funnel on Branch 1, set condition: '1. Section: Name' Equal to 'In Progress'
2. 2Click OK to save Branch 1 filter
3. 3Click the funnel on Branch 2, set condition: '1. Section: Name' Equal to 'Blocked'
4. 4Click OK to save Branch 2 filter
5. 5Click the funnel on Branch 3, set condition: '1. Section: Name' Equal to 'Done'

Router Branch > + > Slack > Create a Message

Add a Slack 'Create a Message' module to each branch

Click the '+' button at the end of each Router branch to add a Slack module. Search for 'Slack', select it, and choose 'Create a Message'. Connect your Slack workspace via OAuth — you only need to do this once; Make reuses the connection across modules. Set the Channel field to the target Slack channel for that event type (e.g., #sprint-blockers for blocked tasks, #sprint-updates for started and completed tasks). You'll compose the message text in the next step.

1. 1Click '+' at the end of the first Router branch
2. 2Search for 'Slack' and select it
3. 3Choose 'Create a Message'
4. 4Click 'Add' next to Connection and authenticate your Slack workspace
5. 5In the Channel field, type or search for your target channel name

📬 New entry: {{1.name}}
Email: {{1.email}}
Details: {{1.description}}

Slack Create a Message Module > Text Field > Variable Picker

Build the Slack message text with mapped Asana fields

In each Slack 'Create a Message' module, click into the Text field and use Make's variable panel to map Asana fields. Click the variable picker (the pill icon) to insert fields. For the Blocked branch, build a message like: '🚨 *Blocker:* {{1.name}} assigned to {{1.assignee.name}} in {{1.projects[].name}}. Due: {{formatDate(1.due_on; "MMM D")}}'. For the Done branch: '✅ *Completed:* {{1.name}} — closed by {{1.completed_by.name}} at {{formatDate(1.completed_at; "MMM D, h:mm A")}}'. For the Sprint Started branch: '🚀 *Sprint task kicked off:* {{1.name}} | Assignee: {{1.assignee.name}} | Due: {{formatDate(1.due_on; "MMM D")}}'.

1. 1Click into the Text field of the Slack module
2. 2Click the variable pill icon to open the variable picker
3. 3Select '1. Name' to insert the task name
4. 4Select '1. Assignee: Name' for the assignee
5. 5Manually type the formatDate() formula around the due_on field: formatDate(1.due_on; "MMM D")

📬 New entry: {{1.name}}
Email: {{1.email}}
Details: {{1.description}}

Done Branch > + > Text Aggregator > Configure

Add a sprint summary aggregator module

For the Done branch specifically, add a Text Aggregator module between the Asana trigger and the Slack module. This collects all completed tasks from a single polling run into one Slack message instead of flooding the channel with individual posts. Click '+' before the Slack module on the Done branch, search for 'Text Aggregator', and select it. Set the Source Module to the Asana Watch Tasks module, and in the Text field, enter: '• {{1.name}} ({{1.assignee.name}})\n'. The Slack module downstream will receive one aggregated string.

1. 1Click '+' on the Done branch before the Slack module
2. 2Search for 'Text Aggregator' and select it
3. 3Set 'Source Module' to '1. Asana - Watch Tasks'
4. 4In the Text field, type: • {{1.name}} ({{1.assignee.name}})\n
5. 5Set Separator to empty (the \n in the text handles line breaks)

Asana Watch Tasks Module > Clock Icon > Scheduling

Set the polling schedule

Click the clock icon on the Asana Watch Tasks trigger module (the leftmost module on the canvas). This opens the scheduling panel. Set the interval to 'Every 15 minutes' for near-real-time sprint updates. If your team only needs sprint announcements during working hours, enable the 'Advanced scheduling' toggle and set active hours to Monday–Friday, 8am–7pm in your timezone. This prevents Make from running (and burning operations) overnight.

1. 1Click the clock icon on the Asana Watch Tasks module
2. 2Select 'Every 15 minutes' from the interval dropdown
3. 3Toggle on 'Advanced scheduling'
4. 4Set days to Monday through Friday
5. 5Set hours to 08:00–19:00 in your local timezone, then click Save

Canvas > Run Once (bottom left) > Module Bubbles

Run the scenario once and verify output

Click the 'Run once' button at the bottom left of the canvas. Make will execute a single polling cycle and show live data flowing through the modules as colored bubbles. Click any module bubble to inspect what data it received and output. Verify that the Asana module returns real task data, the Router sends tasks to the correct branches, and that actual Slack messages appear in your target channels. Check Slack directly to confirm formatting looks right.

1. 1Click 'Run once' at the bottom left of the canvas
2. 2Watch the animated bubbles move through the scenario
3. 3Click the Asana module bubble to inspect raw task data
4. 4Click the Router bubble to see which branch each task took
5. 5Open Slack and confirm the message appeared in the correct channel

Canvas > Active Toggle (bottom center) > Scenario Details > History

Activate the scenario

Once the test run confirms messages are posting correctly, click the toggle switch at the bottom of the canvas to activate the scenario. The toggle turns blue and the scenario status changes to 'Active'. Make will now run this scenario on the 15-minute schedule you configured. Check the scenario's execution history after the first scheduled run (visible in the Scenario Details panel under 'History') to confirm it executed without errors.

1. 1Click the gray toggle switch at the bottom of the canvas
2. 2Confirm it turns blue and displays 'Active'
3. 3Navigate to Scenario Details by clicking the scenario name
4. 4Click 'History' to see scheduled execution logs
5. 5After 15 minutes, refresh History to confirm the first scheduled run completed

This formula goes in the Text field of any Slack module. It builds the full message string with conditional logic — handling null assignees, null due dates, and truncating long task notes to 150 characters. Paste it directly into the Text field by switching to 'Formula mode' (click the 'T' toggle in the field header).

if(1.memberships[].section.name = "Blocked";
  "🚨 *Blocker:* " +
  1.name +

if(1.memberships[].section.name = "Blocked";
  "🚨 *Blocker:* " +
  1.name +
  " — Assignee: " +
  if(1.assignee.name; 1.assignee.name; "Unassigned") +
  " | Due: " +
  if(1.due_on; formatDate(1.due_on; "MMM D, YYYY"); "No due date") +
  if(1.notes; "\n> " + substring(1.notes; 0; 150) + "..."; "") +
  "\n<" + 1.permalink_url + "|View in Asana>";
  if(1.memberships[].section.name = "Done";
    "✅ *Completed:* " +
    1.name +
    " — closed by " +
    if(1.completed_by.name; 1.completed_by.name; "Unknown") +
    " at " +
    formatDate(1.completed_at; "MMM D, h:mm A");
    "🚀 *Sprint task kicked off:* " +
    1.name +
    " | Assignee: " +
    if(1.assignee.name; 1.assignee.name; "Unassigned") +
    " | Due: " +
    if(1.due_on; formatDate(1.due_on; "MMM D"); "No due date") +
    "\n<" + 1.permalink_url + "|View in Asana>"
  )
)