How to Sync Asana Sprints to Slack with Power Automate

make.powerautomate.com > My flows > + New flow > Scheduled cloud flow

Create a new Scheduled cloud flow

Go to make.powerautomate.com and sign in. In the left sidebar, click 'My flows', then click '+ New flow' at the top. Select 'Scheduled cloud flow' from the dropdown — this is the right choice because Asana's Power Automate connector does not support push-based triggers for section or task changes. Name the flow 'Asana Sprint Monitor' and set the recurrence to every 3 minutes.

1. 1Click 'My flows' in the left sidebar
2. 2Click '+ New flow' at the top right
3. 3Select 'Scheduled cloud flow'
4. 4Enter flow name: 'Asana Sprint Monitor'
5. 5Set interval to '3' and frequency to 'Minute'
6. 6Click 'Create'

Flow canvas > + New step > Search 'Asana' > Get tasks in a project

Connect your Asana account

Click '+ New step' on the canvas, then type 'Asana' in the search bar. Select the Asana connector and choose the action 'Get tasks in a project'. When prompted, click 'Sign in' and authenticate with the Asana account that has access to the sprint project. Power Automate stores this as a named Connection you can reuse across flows.

1. 1Click '+ New step'
2. 2Type 'Asana' in the connector search bar
3. 3Select the 'Asana' connector
4. 4Choose action 'Get tasks in a project'
5. 5Click 'Sign in' in the connection prompt
6. 6Authorize with your Asana credentials in the popup window

Flow canvas > Get tasks in a project > Project dropdown > opt_fields

Select the sprint project and configure task fields

In the 'Get tasks in a project' action, click the 'Project' dropdown and select your active sprint project. Set 'Completed since' to the dynamic expression `addMinutes(utcNow(), -3)` so each poll only fetches tasks modified in the last 3 minutes — matching your recurrence interval. Under 'opt_fields', enter `name,completed,due_on,assignee.name,custom_fields,memberships.section.name` to pull structured data you'll use in the Slack message.

1. 1Click the 'Project' dropdown and select your sprint project by name
2. 2Click 'Show advanced options'
3. 3In 'Completed since', click the expression editor and enter: addMinutes(utcNow(), -3)
4. 4In 'opt_fields', paste: name,completed,due_on,assignee.name,custom_fields,memberships.section.name

Flow canvas > + New step > Variables > Initialize variable

Initialize variables for sprint event tracking

Add three 'Initialize variable' actions before your loop. These will hold the sprint start message, blocker list, and completion count as the flow iterates through tasks. Using variables instead of directly posting per-task prevents Slack from getting spammed with individual messages for each task — you batch them into one post per run.

1. 1Click '+ New step', search 'Initialize variable', select it
2. 2Name: 'CompletedTasks', Type: Integer, Value: 0
3. 3Add another Initialize variable: Name: 'BlockerList', Type: String, Value: '' (empty)
4. 4Add another Initialize variable: Name: 'SprintStarted', Type: Boolean, Value: false

Flow canvas > + New step > Control > Apply to each > Add a condition

Loop through tasks and detect sprint events

Add an 'Apply to each' action and set the input to the 'value' array from the Asana response (use the dynamic content picker). Inside the loop, add a 'Condition' action. Build three branches: one checks if `memberships/section/name` contains 'In Progress' to detect sprint starts, one checks if `completed` equals true to increment the counter, and one checks if a custom_field named 'Blocked' equals 'Yes' to append to the BlockerList variable.

1. 1Click '+ New step', search 'Apply to each', select it
2. 2In 'Select an output from previous steps', pick 'value' from Asana's response in dynamic content
3. 3Inside the loop, click 'Add an action', search 'Condition'
4. 4Set Condition 1: items('Apply_to_each')?['memberships']?[0]?['section']?['name'] contains 'In Progress'
5. 5In the 'Yes' branch, add 'Set variable': SprintStarted = true
6. 6Add a second Condition for completed = true, increment CompletedTasks with 'Increment variable'
7. 7Add a third Condition for the Blocked custom field, use 'Append to string variable' to add task name to BlockerList

Flow canvas > + New step > Search 'Slack' > Post message (V2)

Connect your Slack account

After the Apply to each block, click '+ New step' and search for 'Slack'. Select the Slack connector and choose 'Post message (V2)'. Click 'Sign in' to create a Slack Connection — this authenticates via OAuth and requires you to select the Slack workspace and grant the bot permission to post messages. This Connection is reused for all three Slack post actions you'll add.

1. 1Click '+ New step' after the Apply to each block
2. 2Search 'Slack' in the connector search bar
3. 3Select the Slack connector
4. 4Choose 'Post message (V2)'
5. 5Click 'Sign in' and authorize in the Slack OAuth popup
6. 6Select the correct Slack workspace if prompted

Flow canvas > Add a Condition > Yes branch > Slack > Post message (V2)

Build the Sprint Start Slack message

Add a Condition block after the loop: if SprintStarted equals true, add a 'Post message (V2)' action inside the Yes branch. Set the channel to '#sprint-updates'. In the Message Text field, compose the announcement using dynamic expressions to pull the sprint project name and current date. This message fires only when at least one task moved into 'In Progress' during this polling cycle.

1. 1Click '+ New step', search 'Condition'
2. 2Set: SprintStarted is equal to true
3. 3In the 'Yes' branch, click 'Add an action', search 'Slack', select 'Post message (V2)'
4. 4Set Channel Name to: sprint-updates
5. 5In Message Text, enter: 🚀 Sprint started! Tasks are now In Progress as of @{utcNow('MMM dd, yyyy HH:mm')} UTC. Check Asana for full task list.

Flow canvas > Add a Condition > Yes branch > Slack > Post message (V2)

Build the Blocker announcement message

Add another Condition after the sprint start condition: if BlockerList is not equal to an empty string. In the Yes branch, add a Post message (V2) action targeting '#eng-blockers'. Format the message to include the BlockerList variable contents. This gives the team a single consolidated blockers callout per 3-minute cycle instead of per-task noise.

1. 1Click '+ New step', search 'Condition'
2. 2Set: BlockerList is not equal to (leave the value field empty)
3. 3In the Yes branch, add 'Post message (V2)'
4. 4Set Channel Name to: eng-blockers
5. 5In Message Text, enter: 🚧 Blocked tasks flagged in this sprint cycle: @{variables('BlockerList')}

Flow canvas > Add a Condition > Yes branch > Slack > Post message (V2)

Build the Sprint Completion summary message

Add a final Condition: if CompletedTasks is greater than 0. In the Yes branch, post to '#sprint-updates' with a completion summary. Include the CompletedTasks count and the UTC timestamp so the team knows when the batch was processed. This acts as a lightweight sprint velocity signal without requiring a full Asana reporting export.

1. 1Click '+ New step', search 'Condition'
2. 2Set: CompletedTasks is greater than 0
3. 3In the Yes branch, add 'Post message (V2)'
4. 4Set Channel Name to: sprint-updates
5. 5In Message Text, enter: ✅ @{variables('CompletedTasks')} task(s) completed in the last 3 minutes. Sprint progress updated at @{utcNow('MMM dd HH:mm')} UTC.

Flow canvas > Save > Test > Manually > Run flow

Test the flow with a live Asana task

Click 'Save' in the top right, then click 'Test' and select 'Manually'. Power Automate will run the flow once immediately. Go to your Asana sprint project in a separate tab and move a task into 'In Progress' or mark one complete before clicking 'Run flow'. After the test finishes, check the flow run history for green checkmarks on each action and verify the message appeared in your Slack channel.

1. 1Click 'Save' at the top of the canvas
2. 2Click 'Test' in the top right corner
3. 3Select 'Manually' and click 'Next'
4. 4In Asana, move a task to 'In Progress' in your sprint project
5. 5Return to Power Automate and click 'Run flow'
6. 6Click 'Done' and watch the run history panel for results

My flows > Asana Sprint Monitor > Run history

Enable the flow and verify run history

After a successful test, the flow is already set to run every 3 minutes on schedule. Confirm it is toggled 'On' by checking the flow detail page — the status badge should read 'On' in green. For the first 24 hours, check 'Run history' in the flow detail page every few hours to confirm runs are completing without errors and that Slack is receiving messages at the expected frequency.

1. 1Click 'My flows' in the left sidebar
2. 2Click 'Asana Sprint Monitor' to open the flow detail page
3. 3Confirm the status shows 'On' with a green indicator
4. 4Click 'Run history' to see the 28-day log of all executions
5. 5Check that each run shows 'Succeeded' status

This Power Automate expression goes inside the 'Compose' action before your Append to string variable step. Paste it into the 'Inputs' field of a Compose action, then reference the Compose output in your Append variable action. It safely reads the Blocked custom field from the nested Asana array and formats a single task line with assignee name and due date for the Slack blocker message.

// Add a 'Compose' action inside the Apply to each loop, before the Append to string variable.
// Set the Inputs field to this expression:
if(

// Add a 'Compose' action inside the Apply to each loop, before the Append to string variable.
// Set the Inputs field to this expression:

if(
  equals(
    coalesce(
      first(
        filter(
          items('Apply_to_each')?['custom_fields'],
          item()?['name'],
          'Blocked'
        )
      )?['display_value'],
      'No'
    ),
    'Yes'
  ),
  concat(
    '• ',
    items('Apply_to_each')?['name'],
    ' (', items('Apply_to_each')?['assignee']?['name'], ')',
    ' — Due: ', items('Apply_to_each')?['due_on']
  ),
  ''
)

// Then in your 'Append to string variable' action for BlockerList:
// Value = outputs('Compose')
// This skips non-blocked tasks (returns empty string) and formats blocked ones cleanly.