How to Send ClickUp Task Status Alerts to Slack with Pipedream

Workflows > + New > Start with a trigger

Create new Pipedream workflow

Go to pipedream.com and click New Workflow. Choose 'Start with a trigger' from the options. You'll see the workflow builder with an empty trigger step ready for configuration.

1. 1Click '+ New' in the top navigation
2. 2Select 'Start with a trigger'
3. 3Name your workflow 'ClickUp Status Alerts'

Trigger Step > Search Apps > ClickUp

Configure ClickUp webhook trigger

Click the trigger step and search for ClickUp in the app list. Select 'New Task Event (Instant)' which fires immediately when task properties change. This uses ClickUp's webhook system for real-time notifications.

1. 1Click the empty trigger step
2. 2Search and select 'ClickUp'
3. 3Choose 'New Task Event (Instant)' trigger
4. 4Click 'Continue'

ClickUp Trigger > Connect Account

Connect your ClickUp account

Click 'Connect Account' to authenticate with ClickUp. You'll be redirected to ClickUp's OAuth screen where you need to authorize Pipedream access to your workspace. Make sure the account has admin permissions to create webhooks.

1. 1Click 'Connect Account' button
2. 2Authorize Pipedream in the ClickUp popup
3. 3Select your ClickUp workspace
4. 4Confirm the connection shows as 'Connected'

ClickUp Configuration > Workspace > List

Select workspace and list

Choose which ClickUp workspace and list to monitor. The webhook will trigger for any task status change in this list. If you need multiple lists, you'll need separate workflows for each one.

1. 1Select your workspace from the dropdown
2. 2Choose the specific list to monitor
3. 3Leave 'Task Events' selected as the event type
4. 4Click 'Save and continue'

Workflow > + Add Step > Code

Add status filter code step

Click the + button below the trigger to add a code step. We need to filter for only 'Ready for Review' and 'Blocked' status changes. Set the language to Node.js and paste the filtering logic.

1. 1Click the + button below the trigger
2. 2Select 'Run custom code'
3. 3Choose 'Node.js' as the language
4. 4Name the step 'Filter Status Changes'

This code adds smart filtering and user-friendly formatting. Paste it in the status filter step to handle edge cases and improve message readability.

export default defineComponent({
  async run({ steps, $ }) {
    const task = steps.trigger.event.body;

export default defineComponent({
  async run({ steps, $ }) {
    const task = steps.trigger.event.body;
    const targetStatuses = ['Ready for Review', 'Blocked'];
    
    // Check if status actually changed to target values
    const currentStatus = task.status?.status || task.status;
    if (!targetStatuses.includes(currentStatus)) {
      return $.end('Status not relevant');
    }
    
    // Get assignee name from user object
    const assigneeName = task.assignees?.[0]?.username || 
                         task.assignees?.[0]?.email?.split('@')[0] || 
                         'Unassigned';
    
    // Format priority with emoji
    const priorityEmoji = {
      'urgent': '🚨',
      'high': '🔴', 
      'normal': '🟡',
      'low': '🟢'
    };
    
    const formattedTask = {
      name: task.name,
      status: currentStatus,
      assignee: assigneeName,
      url: task.url,
      priority: task.priority ? 
        `${priorityEmoji[task.priority.priority?.toLowerCase()] || ''} ${task.priority.priority}` : 
        'Not set',
      emoji: currentStatus === 'Blocked' ? '🚫' : '🔍'
    };
    
    return formattedTask;
  }
});

Code Step > Editor

Configure status filtering logic

Replace the default code with logic to check if the task status changed to our target statuses. The code examines the webhook payload and only continues processing for 'Ready for Review' or 'Blocked' status changes.

1. 1Clear the existing code template
2. 2Paste the status filtering code
3. 3Check the code references the correct ClickUp field names
4. 4Click 'Test' to validate syntax

Workflow > + Add Step > Slack

Add Slack notification step

Add another step and search for Slack. Choose 'Send Message to Channel' action. This will post a formatted message to your specified Slack channel when the status filter passes.

1. 1Click + below the code step
2. 2Search for and select 'Slack'
3. 3Choose 'Send Message to Channel'
4. 4Click 'Continue' to proceed

Slack Step > Connect Account

Connect Slack account

Authorize Pipedream to access your Slack workspace. You'll need permissions to post messages in the target channel. If you're not a workspace admin, ask one to approve the app installation.

1. 1Click 'Connect Account'
2. 2Select your Slack workspace
3. 3Review and approve the requested permissions
4. 4Confirm the connection is established

Slack Configuration > Channel > Message

Configure Slack message format

Select your target channel and build the message template using ClickUp data from the trigger. Include task name, new status, assignee, and a direct link to the task. Use Pipedream's step reference syntax to pull data.

1. 1Select the target Slack channel from dropdown
2. 2Build message text using ClickUp trigger data
3. 3Include task URL, status, and assignee fields
4. 4Preview the message format

Workflow > Test > Deploy

Test the complete workflow

Use Pipedream's test feature to simulate a ClickUp webhook. Change a task status in ClickUp to 'Ready for Review' or 'Blocked' and verify the Slack message appears correctly formatted with all the expected data.

1. 1Click 'Test' at the workflow level
2. 2Go to ClickUp and change a task status
3. 3Check that the webhook fires in Pipedream
4. 4Verify the Slack message appears correctly
5. 5Click 'Deploy' to activate the workflow