How to Share Notion Meeting Notes to Slack with Make

make.com > Scenarios > Create a new scenario

Create a new Make scenario

Log into Make at make.com and click the blue 'Create a new scenario' button in the top right of the Scenarios dashboard. You will land on the visual canvas — an empty grid with a single gray circle in the center. This circle is your first module slot. Click it to open the app search dialog. Type 'Notion' and select it from the list.

1. 1Click 'Create a new scenario' in the top right
2. 2Click the gray circle on the empty canvas
3. 3Type 'Notion' in the app search field
4. 4Select 'Notion' from the results

Canvas > Notion module > Watch Database Items

Configure the Notion 'Watch Database Items' trigger

From the Notion module list, select 'Watch Database Items' — this is the polling trigger that checks for new pages in a specific database. Click 'Add' next to the Connection field to authenticate your Notion account. Make will redirect you to Notion's OAuth screen where you must grant access to the specific database you want to monitor. After connecting, use the Database ID dropdown to select your Meeting Notes database.

1. 1Select 'Watch Database Items' from the Notion module list
2. 2Click 'Add' next to the Connection field
3. 3Complete the Notion OAuth flow and grant access to your Meeting Notes database
4. 4Select your Meeting Notes database from the 'Database ID' dropdown
5. 5Set 'Watch' to 'New Items Only'

Canvas > Notion trigger module > Clock icon (bottom left of module)

Set the polling interval and run limit

Click the clock icon on the Notion trigger module to open the scheduling panel. This controls how often Make checks Notion for new pages. Set the interval to 5 minutes for near-real-time delivery, or 15 minutes if you are on a free plan and want to conserve operations. Under 'Maximum number of results', set this to 1 — meeting notes are typically created one at a time, and processing them individually ensures each gets its own Slack message.

1. 1Click the clock icon on the bottom-left of the Notion module
2. 2Set interval to '5 minutes' (or '15 minutes' on free plan)
3. 3Back in the module settings, set 'Limit' to 1
4. 4Click OK to save

Canvas > Run once button (bottom toolbar)

Run the trigger once to load sample data

Before building the rest of the scenario, you need live data from Notion so you can map real fields. Click 'Run once' at the bottom of the canvas. Make will poll Notion and attempt to pull the most recent page from your database. If no pages exist yet, create a test page in your Notion Meeting Notes database — add a title, a date property, and an owner — then run the trigger again. The module will show a bubble with a number indicating how many records were fetched.

1. 1Click 'Run once' at the bottom of the canvas
2. 2Check the Notion module bubble for a green checkmark and record count
3. 3Click the bubble to inspect the raw output and confirm your fields are visible

Canvas > + after Notion module > Tools > Set Variable

Add a Text Aggregator or Set Variable to format the message

Click the small '+' icon after the Notion trigger to add the next module. Search for 'Tools' and select the 'Set Variable' module — this is where you compose the Slack message text before sending it. In the Variable field, name it 'slack_message'. In the Variable value field, build your message string by clicking inside the field and selecting Notion output values from the mapping panel on the right. A good format is: the page title bolded, meeting date, owner name, and the Notion page URL on its own line.

1. 1Click the '+' connector after the Notion trigger
2. 2Search 'Tools' and select it
3. 3Choose 'Set Variable'
4. 4Name the variable 'slack_message'
5. 5Build the value using Notion mapped fields: title, date property, owner, and URL

📬 New entry: {{1.name}}
Email: {{1.email}}
Details: {{1.description}}

Canvas > + after Set Variable > Slack > Create a Message

Connect your Slack account

Click the '+' after the Set Variable module and search for 'Slack'. Select 'Create a Message'. Click 'Add' next to the Connection field. Make will open a Slack OAuth window — sign in with the Slack account that has permission to post to your target channel. After authenticating, you will be returned to Make with the connection shown as active. Select your workspace if prompted.

1. 1Click '+' and search for 'Slack'
2. 2Select 'Create a Message'
3. 3Click 'Add' next to Connection
4. 4Complete the Slack OAuth flow
5. 5Confirm your workspace name appears in the Connection field

Canvas > Slack module > Create a Message settings

Configure the Slack message module

In the Slack 'Create a Message' module, set the Channel field by clicking the dropdown and selecting your target channel — for example '#meeting-notes' or '#product-updates'. In the Text field, map the 'slack_message' variable you created in Step 5. Optionally, expand 'Other Fields' and toggle 'Link Names' to true so that @mentions in the Notion text resolve correctly in Slack. Set 'Parse' to 'full' to enable Slack markdown formatting like bold and links.

1. 1Click the Channel dropdown and select your target Slack channel
2. 2In the Text field, map the 'slack_message' variable from Step 5
3. 3Expand 'Other Fields'
4. 4Set 'Link Names' to true
5. 5Set 'Parse' to 'full'

📬 New entry: {{1.name}}
Email: {{1.email}}
Details: {{1.description}}

Canvas > Connector line between Notion and Set Variable > Filter icon

Add a filter to skip incomplete or draft pages

Click the filter icon on the connector line between the Notion trigger and the Set Variable module (it looks like a funnel). Add a condition: check that the page's Status property (if you use one) does not equal 'Draft'. If you do not have a Status field, filter by title not being empty — this prevents a blank Notion page created accidentally from firing a Slack message. Click OK to save the filter.

1. 1Click the funnel icon on the connector line between the first two modules
2. 2Click 'Add rule'
3. 3Set Condition A to your Status property (or Title)
4. 4Set operator to 'Does not equal' (or 'Is not empty')
5. 5Set the value to 'Draft' (or leave blank for the empty check)
6. 6Click OK

Canvas > + after Filter > Data Store > Search Records

Handle duplicate detection with a data store

Because Make polls on a schedule, there is a small but real risk that the same page gets picked up twice if Notion's API returns it in two consecutive polling windows — especially right after creation. Add a Make Data Store module before the Slack step. Check if the Notion page ID exists in the data store. If it does, stop processing. If it does not, add it and continue. This adds two modules but prevents duplicate Slack messages reliably.

1. 1Click '+' after the filter
2. 2Search 'Data Store' and add 'Search Records'
3. 3Create or select a data store with a field called 'notion_page_id'
4. 4Set the filter to search where notion_page_id equals the Notion Page ID from the trigger
5. 5Add a Router after this module
6. 6Route 1: if no record found → continue to Set Variable → Slack
7. 7Route 2: if record found → add 'Break' to stop execution
8. 8Add a 'Data Store > Add/Replace a Record' module on Route 1 to save the new page ID

Canvas > Run once button

Test the full scenario end to end

Create a new test page in your Notion Meeting Notes database with a real title, date, and owner. Back in Make, click 'Run once'. Watch each module's execution bubble light up green in sequence. Click the Slack module bubble to confirm the output shows the correct channel and message text. Then check your actual Slack channel — the message should appear within a few seconds of the scenario completing.

1. 1Create a new Notion page in your Meeting Notes database
2. 2Click 'Run once' on the Make canvas
3. 3Watch all module bubbles turn green
4. 4Click the Slack module bubble and verify the channel and message text
5. 5Open Slack and confirm the message arrived in the correct channel

Canvas > Toggle switch (bottom left) > ON

Activate the scenario

Once your test passes, click the toggle switch in the bottom-left of the canvas to turn the scenario ON. Make will now poll Notion automatically at the interval you set in Step 3. The scenario status changes from gray 'OFF' to blue 'ON'. You can confirm it is running by checking the scenario's execution history under Scenario > History after the first scheduled run fires.

1. 1Click the gray toggle in the bottom-left of the canvas
2. 2Confirm it turns blue and shows 'ON'
3. 3Click 'Scenario > History' after your first scheduled interval to confirm execution

Paste this formula into the 'Variable value' field of the Set Variable module in Step 5. It formats the meeting date from ISO 8601 to a readable format, extracts the plain text title safely, and builds the full Slack message block in one expression. Replace the property names in brackets with your actual Notion property names if they differ.

{{if(contains(1.properties.Status.select.name; "Final"); 
concat(
  "*"; 

{{if(contains(1.properties.Status.select.name; "Final"); 
concat(
  "*"; 
  get(map(1.properties.Name.title; "plain_text"); 1); 
  "*\n";
  "📅 "; 
  formatDate(1.properties.`Meeting Date`.date.start; "MMM D, YYYY"); 
  " | 👤 ";
  get(map(1.properties.Owner.people; "name"); 1);
  "\n";
  "🔗 ";
  1.url
); 
"SKIP"
)}}

{{-- If Status is not Final, the variable outputs SKIP.
Add a filter after this module: continue only if slack_message != "SKIP".
This handles draft filtering without a separate router. --}}