How to Send Notion Meeting Notes to Slack with Zapier

zapier.com > Dashboard > Create Zap

Create a new Zap

Log into zapier.com and click the orange 'Create Zap' button in the top-left sidebar. You'll land on the Zap editor, which shows a two-step canvas: Trigger on the left and Action on the right. The editor walks you through each piece sequentially. Give your Zap a name at the top — something like 'Notion Meeting Notes → Slack' — so it's easy to find later.

1. 1Log into zapier.com
2. 2Click the orange 'Create Zap' button in the left sidebar
3. 3Click the name field at the top and type 'Notion Meeting Notes → Slack'
4. 4Click the Trigger box to begin configuration

Zap Editor > Trigger > App & Event

Set Notion as the trigger app

In the Trigger search bar, type 'Notion' and select it from the dropdown. Zapier will show you a list of available Notion triggers. Choose 'New Database Item' — this fires every time a new page is added to a specific Notion database. Do not choose 'Updated Database Item' unless you want notifications on every edit, which will generate a lot of noise.

1. 1Type 'Notion' in the trigger app search bar
2. 2Select 'Notion' from the results
3. 3Under 'Event', select 'New Database Item'
4. 4Click 'Continue'

Zap Editor > Trigger > Account

Connect your Notion account

Click 'Sign in to Notion' and a popup will open asking you to authorize Zapier. You'll choose which Notion workspaces and pages Zapier can access. Grant access to the specific database that holds your meeting notes — not your entire workspace if you can avoid it. After authorizing, Zapier will return you to the editor with your account listed.

1. 1Click 'Sign in to Notion'
2. 2In the Notion authorization popup, click 'Select pages'
3. 3Check the database where your meeting notes live
4. 4Click 'Allow access'
5. 5Confirm the connected account appears in Zapier and click 'Continue'

Zap Editor > Trigger > Configure

Select your meeting notes database

Zapier now asks you to configure the trigger by selecting which Notion database to watch. Click the 'Database ID' dropdown and Zapier will load all databases your connected account has access to. Find and select your meeting notes database. If you have many databases, type part of the name to filter. This is the only filter available at this step — you cannot filter by property value here.

1. 1Click the 'Database ID' dropdown
2. 2Wait for Zapier to load your available Notion databases
3. 3Select the database named for your meeting notes
4. 4Click 'Continue'

Zap Editor > Trigger > Test

Test the Notion trigger

Zapier will ask you to run a test to pull in sample data from your database. Click 'Test trigger' and Zapier will fetch the three most recently created pages from your Notion database. Pick the most recent one as your sample record. You'll see all the fields Notion returns — title, URL, created time, properties — and these are what you'll map to Slack in the next steps.

1. 1Click 'Test trigger'
2. 2Wait 5-10 seconds for Zapier to fetch Notion records
3. 3Click on the most recent record to expand its fields
4. 4Confirm the page title and URL fields are present
5. 5Click 'Continue with selected record'

Zap Editor > Action > App & Event

Add Slack as the action app

Click the '+' button below the trigger to add an action step. Search for 'Slack' and select it. Under 'Event', choose 'Send Channel Message' — this posts a message to a public or private Slack channel. Do not choose 'Send Direct Message' unless you want to notify a single person rather than a whole team channel.

1. 1Click the '+' icon below the Notion trigger step
2. 2Type 'Slack' in the action app search bar
3. 3Select 'Slack' from the results
4. 4Under 'Event', select 'Send Channel Message'
5. 5Click 'Continue'

Zap Editor > Action > Account

Connect your Slack account

Click 'Sign in to Slack' and authorize Zapier on the Slack workspace where you want messages posted. Zapier will ask for permission to post messages as itself (or as a custom bot name you can set). You need to be a Slack workspace admin or have permission to add apps. After authorizing, your workspace name will appear in the account field.

1. 1Click 'Sign in to Slack'
2. 2Select the correct Slack workspace from the dropdown in the popup
3. 3Click 'Allow' to grant Zapier posting permissions
4. 4Confirm your workspace name appears under 'Account'
5. 5Click 'Continue'

Zap Editor > Action > Configure

Configure the Slack message

Now map the Notion fields into a Slack message. Set the 'Channel' field to the Slack channel where notes should be posted — type '#' to browse channels. In the 'Message Text' field, build a message using Notion data. Click into the field and use the dynamic data picker (the '+' icon) to insert fields from your Notion trigger. A good message format is: ':memo: New meeting notes: *[Page Title]* — [URL]'. You can also include the created date or any Notion properties like 'Meeting Date' or 'Attendees' if your database has them.

1. 1Click the 'Channel' dropdown and select your target Slack channel
2. 2Click into the 'Message Text' field
3. 3Type ':memo: New meeting notes: *' then click the '+' icon to insert the Notion page title field
4. 4Type '*' after the title, then add ' — ' and insert the Notion page URL field
5. 5Optionally add a second line with 'Created: ' and insert the 'Created Time' field
6. 6Set 'Send as a Bot' to 'Yes' and optionally set 'Bot Name' to 'Meeting Notes Bot'

📬 New entry: {{1.name}}
Email: {{1.email}}
Details: {{1.description}}

Zap Editor > Action > Test

Test the Slack action

Click 'Test action' to send a real test message to your Slack channel using the sample Notion data from step 5. Go to Slack immediately and check the channel you configured. You should see the message appear within a few seconds. Review the formatting — check that the title is bold, the URL is clickable, and there are no raw field names or blank tokens in the message.

1. 1Click 'Test action'
2. 2Open Slack and navigate to the channel you selected
3. 3Find the test message posted by Zapier
4. 4Confirm the page title, URL, and any other fields display correctly
5. 5If formatting looks wrong, go back and edit the Message Text field

Zap Editor > Publish

Turn on the Zap

If the test message looked correct, click 'Publish' in the top-right corner of the Zap editor. Toggle the Zap to 'On'. Zapier will now poll your Notion database on its regular schedule and post to Slack whenever a new page is created. The polling interval depends on your plan — 15 minutes on free, 2 minutes on Starter and above.

1. 1Click the 'Publish' button in the top-right corner
2. 2Confirm the Zap status shows 'On' (green toggle)
3. 3Navigate to zapier.com > Zaps to confirm it appears in your active Zaps list

This Code by Zapier step formats the Created Time from ISO 8601 into a readable date-time string and extracts the author's first name for a cleaner Slack message. Paste this into a 'Code by Zapier' action step inserted between the Notion trigger and the Slack action. Map the output variables 'formattedDate' and 'firstName' into your Slack message text field.

// Input data from the Notion trigger
// Set these as Input Data in the Code step:
// createdTime = {{Created Time}}

// Input data from the Notion trigger
// Set these as Input Data in the Code step:
// createdTime = {{Created Time}}
// createdByName = {{Created By: Name}}

const createdTime = inputData.createdTime;
const createdByName = inputData.createdByName || 'Unknown';

// Format ISO date to readable string: 'Nov 14, 2024 at 10:32 AM'
const date = new Date(createdTime);
const formattedDate = date.toLocaleString('en-US', {
  month: 'short',
  day: 'numeric',
  year: 'numeric',
  hour: 'numeric',
  minute: '2-digit',
  hour12: true,
  timeZone: 'America/New_York' // Change to your team's timezone
});

// Extract first name only for a cleaner message
const firstName = createdByName.split(' ')[0];

output = [{ formattedDate, firstName }];