How to Send Wrike Task Updates to Slack with Zapier

Zapier Dashboard > Create Zap > Trigger > Search Apps

Create a new Zap and connect Wrike

Go to zapier.com and click 'Create Zap' in the left sidebar. The Zap editor opens to a blank canvas. In the Trigger box at the top, search for 'Wrike' and select it. You'll be choosing Wrike as the source that watches for task changes.

1. 1Click 'Create Zap' in the left sidebar
2. 2Click inside the Trigger box labeled 'Search for apps'
3. 3Type 'Wrike' and select it from the dropdown

Trigger Panel > Choose Trigger Event

Choose the trigger event

In the 'Choose Trigger Event' dropdown, you have three relevant options: 'New Task', 'Task Status Changed', and 'Task Completed'. For the broadest coverage — status changes, completions, and deadline hits — select 'Task Status Changed'. This trigger fires whenever a task's status field updates in any direction, including to 'Completed'.

1. 1Click the 'Choose Trigger Event' dropdown
2. 2Select 'Task Status Changed'
3. 3Click 'Continue'

Trigger Panel > Choose Account > Sign in to Wrike

Connect your Wrike account

Click 'Sign in to Wrike'. A popup window opens asking you to authorize Zapier. Log in with the Wrike account that has access to the projects you want to monitor. After approving, the popup closes and Zapier shows the connected account email. If your workspace has multiple Wrike accounts, confirm the right one is selected from the dropdown.

1. 1Click 'Sign in to Wrike'
2. 2Log in with your Wrike credentials in the popup
3. 3Click 'Allow' to grant Zapier access
4. 4Confirm the correct account appears in the dropdown and click 'Continue'

Trigger Panel > Set Up Trigger > Folder

Configure the trigger filter by folder or space

In the 'Set up trigger' panel, Zapier shows a 'Folder' field. Click the dropdown and select the specific Wrike folder or project you want to monitor. If you want to watch an entire Space, select the parent-level space folder. Leaving this blank monitors all tasks across the account — not recommended for busy workspaces because it will fire constantly.

1. 1Click the 'Folder' dropdown
2. 2Browse or search for your project folder by name
3. 3Select the correct folder
4. 4Click 'Continue'

Trigger Panel > Test Trigger

Test the Wrike trigger

Click 'Test trigger'. Zapier pulls the three most recently changed tasks from the selected folder. Review the sample data — you should see fields like task title, status, assignee name, permalink URL, and due date. Confirm these fields look correct before moving on. If no tasks appear, go into Wrike and change the status on any task in the folder, then re-run the test.

1. 1Click 'Test trigger'
2. 2Review the returned task fields in the sample data panel
3. 3Confirm 'status', 'title', 'permalink', and 'assignee' fields are populated
4. 4Click 'Continue with selected record'

Zap Editor > + Between Steps > Filter by Zapier

Add a Filter step to target specific statuses

Click the '+' button between the trigger and the action to add a Filter step. This prevents every minor status change from flooding your Slack channel. In the Filter setup, set the condition to: 'Task Status' — 'Contains' — then type the statuses you care about, such as 'Completed' or 'In Review'. Add OR conditions for each additional status. This way, only meaningful transitions post to Slack.

1. 1Click the '+' icon between Trigger and Action
2. 2Select 'Filter by Zapier' from the app list
3. 3Set Field to 'Status' from the Wrike trigger data
4. 4Set condition to '(Text) Contains'
5. 5Type your target status value, e.g. 'Completed'
6. 6Click 'Add OR condition' to add additional statuses like 'In Review'
7. 7Click 'Continue'

Action Panel > Search Apps > Slack > Send Channel Message

Add Slack as the action app

Click the '+' below the Filter step to add an action. Search for 'Slack' and select it. From the 'Choose Action Event' dropdown, select 'Send Channel Message'. This posts a formatted message to a specific Slack channel every time a task clears the filter.

1. 1Click the '+' button below the Filter step
2. 2Type 'Slack' in the search box and select it
3. 3Click the 'Choose Action Event' dropdown
4. 4Select 'Send Channel Message'
5. 5Click 'Continue'

Action Panel > Choose Account > Sign in to Slack

Connect your Slack workspace

Click 'Sign in to Slack'. A browser popup opens and asks you to choose your Slack workspace and authorize Zapier. The app requires permission to post messages — it does not read message history. After authorizing, your workspace name appears in the connected accounts dropdown. If your team has multiple Slack workspaces, confirm the right one is selected.

1. 1Click 'Sign in to Slack'
2. 2Select the correct Slack workspace from the dropdown
3. 3Click 'Allow' to grant Zapier posting permissions
4. 4Confirm the workspace name appears and click 'Continue'

Action Panel > Set Up Action > Channel / Message Text

Configure the Slack message

In the 'Set up action' panel, select the Channel where messages should post — pick the project-specific channel like #project-alpha. In the 'Message Text' field, build the notification using data from the Wrike trigger. Click inside the field and use the blue data pills to insert dynamic values. A clear message format is: '[Task Title] moved to [Status] — assigned to [Assignee Name]. View task: [Permalink URL]'.

1. 1Click the 'Channel' dropdown and select your target Slack channel
2. 2Click inside the 'Message Text' field
3. 3Type your message prefix, e.g. '✅ Task update: '
4. 4Click the blue '+' insert button and select 'Title' from Wrike data
5. 5Add ' moved to ' and insert 'Status'
6. 6Add ' — assigned to ' and insert 'Assignee Name'
7. 7Add a new line and type 'View: ' then insert 'Permalink'

📬 New entry: {{1.name}}
Email: {{1.email}}
Details: {{1.description}}

Action Panel > Set Up Action > Bot Name / Bot Icon / Emoji

Set bot name and icon

Scroll down in the action setup to find 'Bot Name' and 'Bot Icon'. Set the bot name to something recognizable like 'Wrike Updates' so team members know the source. For the icon, paste an emoji code like ':clipboard:' or a URL to a Wrike logo image. These fields are optional but make a big difference in channel readability when notifications stack up.

1. 1Scroll to the 'Bot Name' field and type 'Wrike Updates'
2. 2Click the 'Bot Icon' field and type ':clipboard:' or paste an image URL
3. 3Leave 'Send as a Bot' toggled on

Action Panel > Test Action > Publish Zap

Test and publish the Zap

Click 'Test action' — Zapier sends a real message to the selected Slack channel using the sample Wrike data from step 5. Go into Slack and confirm the message appeared in the right channel with correct task title, status, assignee, and a working permalink. If the message looks right, click 'Publish Zap'. The Zap turns on and begins polling Wrike on your plan's schedule.

1. 1Click 'Test action'
2. 2Open Slack and navigate to the target channel
3. 3Confirm the test message appeared with correct data
4. 4Return to Zapier and click 'Publish Zap'
5. 5Toggle the Zap to 'On' if it isn't already

This Code by Zapier step formats the due date from Wrike's ISO 8601 timestamp (e.g. '2024-11-15T00:00:00Z') into a human-readable string like 'Nov 15, 2024', and prepends a status-specific emoji to the message so each notification is visually scannable at a glance. Paste this as a 'Code by Zapier' step between the Filter step and the Slack action, then use the output variables 'formattedDueDate' and 'statusEmoji' as data pills in your Slack message field.

// Input data from Wrike trigger (set these as input fields in Code by Zapier)
const rawDueDate = inputData.dueDate; // e.g. '2024-11-15T00:00:00Z'
const taskStatus = inputData.status;  // e.g. 'Completed'

// Input data from Wrike trigger (set these as input fields in Code by Zapier)
const rawDueDate = inputData.dueDate; // e.g. '2024-11-15T00:00:00Z'
const taskStatus = inputData.status;  // e.g. 'Completed'

// Format the due date into something readable
let formattedDueDate = 'No due date';
if (rawDueDate) {
  const dateObj = new Date(rawDueDate);
  const options = { month: 'short', day: 'numeric', year: 'numeric', timeZone: 'UTC' };
  formattedDueDate = dateObj.toLocaleDateString('en-US', options); // 'Nov 15, 2024'
}

// Map status to a relevant emoji for quick visual scanning in Slack
const emojiMap = {
  'Completed': '✅',
  'In Review': '👀',
  'In Progress': '🔄',
  'Deferred': '⏸️',
  'Cancelled': '❌'
};
const statusEmoji = emojiMap[taskStatus] || '📌';

// Return both values as output fields for use in the Slack message step
output = [
  {
    formattedDueDate: formattedDueDate,
    statusEmoji: statusEmoji
  }
];